Sample Format of Meeting Minutes
The following is a sample format when creating
minutes of a meeting. The minutes are usually completed by the Chapter
Secretary, but can be assigned to someone else by the President
Chapter Name:
Date/Time of Meeting:
Location of Meeting:
Members Present: (list
all members that attended meeting)
Members Apologies: (list
members that did not attend the meeting)
Guests: (list any guests that
attended such as speakers, or any potential new members)
Reading and Approval of Minutes:
(specify date of minutes being approved)
Agenda Item #1:
Officer Reports (create separate agenda items for each officer report)
Discussion: (summarize the
discussion at the meeting)
Action: (list any action to be
taken by whom and by when)
Agenda Item #2:
Advisor’s Report
Discussion: (summarize the
discussion at the meeting)
Action: (list any action to be
taken by whom and by when)
Agenda Item #3:
Committee Reports (create separate agenda items for each committee report)
Discussion: (summarize the discussion
at the meeting)
Action: (list any action to be
taken by whom and by when)
Agenda Item #4: Old
Business (create separate agenda item for each unfinished business
item)
Discussion: (summarize the
discussion at the meeting)
Action: (list any action to be
taken by whom and by when)
Agenda Item #5: New
Business (create separate agenda item for each new business item)
Discussion: (summarize the
discussion at the meeting)
Action: (list any action to be
taken by whom and by when)
Announcements: (list
any announcements made)
Future Agenda Items: (list
any suggested agenda items that are to be tabled for the next
meeting)
Next Meeting: (list
Date/Time/Location of the next meeting)
Minutes Prepared By:
(minutes of meetings should be written up and emailed to all members
for review within one week of the meeting. Copies
may also be provided at the next chapter meeting)
No comments:
Post a Comment